Omei
Events
Affiliation
PRIVACY NOTICE

At OMEI ORGANIZERS OF MEETINGS & EVENTS INTERNATIONAL (hereinafter, “OMEI”), we recognize the importance of privacy and the protection of the personal data of our members, participants, partners, suppliers, collaborators, users, and other individuals who interact with our organization

Therefore, the personal data we collect will be processed in a lawful, controlled, and transparent manner, in accordance with the Federal Law on the Protection of Personal Data Held by Private Parties and other applicable provisions in Mexico.

1. Identity and Address of the Data Controller

OMEI ORGANIZERS OF MEETINGS & EVENTS INTERNATIONAL, a civil society organization incorporated under Mexican law, operating under the trade name OMEI, RFC OOM250715DNA, is responsible for the processing and protection of your personal data.

Address: Herschel No. 37, Colonia Anzures, ZIP Code 11590, Miguel Hidalgo Borough, Mexico City, Mexico.

Website: omeiworld.com

Email address for privacy-related matters: contacto@omeiworld.com

2. Personal Information We May Collect

Depending on your relationship, activity, program, or service with OMEI, we may collect the following categories of personal data:
  • Identification information: full name and, when necessary for a specific procedure or service, additional identifying information.
  • Contact information:  email, phone number, address, and other contact information provided voluntarily.
  • Employment and Professional Information: company or organization, occupation, position, area or department, experience, career history, certifications, and other information related to your professional activity.
  • Academic information: educational institution, courses, academic program or degree, and information related to educational programs, OMEI Academy, OMEI Next Gen, mentoring, certifications, and professional development activities.
  • Registration and participation information: Information related to affiliations, memberships, events, conferences, courses, webinars, meetings, surveys, programs, rankings, certifications, and other activities organized or promoted by OMEI.
  • Tax and Billing Information:  information necessary to issue tax receipts, manage fees, payments, services, or consideration, as applicable.
  • Professional Information for the Job Board: resume, work experience, education, skills, and any other information the individual chooses to provide voluntarily in order to participate in professional networking programs.

OMEI will endeavor to collect only those data that are appropriate, relevant, and necessary for the purposes set forth in this Privacy Notice.

Sensitive Personal Data

As a general rule, OMEI does not request sensitive personal data through its standard registration forms.
In the event that a specific activity, event, or service requires information that could be considered sensitive, OMEI will inform the data subject about how such information will be processed and will request the corresponding consent when legally required.

3. Purposes of the Processing of Personal Data

Primary Purposes

Your personal data may be used for:

  • Manage registrations, membership applications, memberships, renewals, and the institutional relationship with OMEI.
  • Identify and maintain communication with members, participants, partners, vendors, collaborators, and other individuals associated with OMEI.
  • Provide the requested services, programs, consulting, and benefits.
  • Manage registration and participation in conferences, exhibitions, meetings, courses, workshops, webinars, certification programs, and other events.
  • Operate educational, professional development, certification, mentoring, and ranking programs, as well as the OMEI Academy and OMEI Next Gen.
  • Manage job board programs, career placement, internships, and job opportunities when the employee chooses to participate voluntarily.
  • Issue the appropriate certificates, awards, accreditations, or certifications.
  • Process billing, fees, collections, payments, and other administrative or tax obligations.
  • Respond to requests for information, comments, clarifications, and inquiries.
  • To comply with applicable legal, contractual, administrative, and regulatory obligations.
  • Handle requests related to the protection of personal data and the exercise of ARCO rights.

Secondary Purposes

In addition, OMEI may use your personal data to:

  • Send information about OMEI news, events, conferences, courses, programs, certifications, benefits, calls for applications, and activities.
  • Share information and content related to the Meetings & Events industry.
  • Send invitations and institutional, educational, and promotional communications related to OMEI.
  • Conduct satisfaction surveys and service evaluations.
  • Conduct statistical analyses and internal assessments to help improve our programs, activities, and services.

If you do not wish for your personal data to be processed for these secondary purposes, you may request this at any time by emailing contacto@omeiworld.com.

Refusing to allow your data to be processed for secondary purposes will not be grounds for denying you the requested services, benefits, or activities, provided that the provision of such services, benefits, or activities does not depend on those purposes.

4. How We Collect Your Data

OMEI may collect personal data through:
  • Our website and digital forms.
  • Registration and pre-registration forms.
  • In-person or digital registration for exhibitions, conferences, courses, meetings, and other events.
  • Applications for affiliation or membership.
  • Certification programs, consulting, education, partnerships, and a job board.
  • Email, phone, and other means of communication.
  • Surveys and evaluation forms.
  • Information provided directly by the data subject.
  • Authorized third parties or sources permitted by applicable law, where legally applicable.

5. Transfers of Personal Data

OMEI will not transfer your personal data to third parties without your consent, except in cases permitted or required by applicable law.

When necessary to provide a service, organize activities, process records, operate technology platforms, or fulfill administrative obligations, OMEI may rely on vendors and processors who process personal data on OMEI’s behalf.

Such service providers must use the information exclusively for the purposes for which they are engaged and must comply with the corresponding confidentiality and security obligations.

When a transfer legally requires the data subject’s consent, such consent will be requested in advance.

6. ARCO Rights

As the owner of your personal data, or through your legal representative, you may exercise your rights of access, rectification, erasure, and objection (ARCO) at any time.

  • Access: To find out what personal data OMEI holds about you and the general conditions governing its processing.
  • Correction: request the correction or update of personal data when it is inaccurate, incomplete, or out of date.
  • Cancellation: request, where legally applicable, the deletion of your personal data.
  • Opposition: request that your personal data not be processed for certain purposes when legally permissible.

To exercise any of these rights, please send a request to:

contacto@omeiworld.com

The request must include, at a minimum:

  • Account holder's name.
  • A method for receiving communications related to your application.
  • A clear description of the ARCO right you wish to exercise.
  • Identification of the personal data related to the request.
  • Information or documentation required to verify your identity or, if applicable, your legal representation.
OMEI will process requests in accordance with the requirements and deadlines set forth in applicable law.

7. Withdrawal of Consent

Where legally applicable, you may request at any time to revoke the consent you have given for the processing of your personal data.

The request must be sent to contacto@omeiworld.com, clearly indicating that you wish to revoke your consent and specifying, where applicable, the processing activity or purpose for which you are requesting such revocation.

The revocation will not have retroactive effect and will not apply when there is a legal or contractual obligation requiring the retention or continued processing of certain information.

8. Restrictions on the Use or Disclosure of Personal Data

The data subject may request that the use or disclosure of their personal data be restricted, particularly with regard to the sending of promotional or informational communications that are not essential to maintaining their relationship with OMEI.

To make this request, please write to:

contacto@omeiworld.com

9. Information Security and Preservation

OMEI will implement reasonable administrative, technical, and physical measures to protect personal data against damage, loss, alteration, destruction, unauthorized use, access, disclosure, or processing.

Personal data will be retained for as long as necessary to fulfill the purposes for which it was collected and, thereafter, for as long as necessary to comply with applicable legal, tax, contractual, or administrative obligations.

10. Cookies and Tracking Technologies

The OMEI website may use cookies and other technologies to ensure proper functioning, maintain security, track site usage, and improve the browsing experience.

Depending on the technologies used, you can manage, disable, or delete certain cookies through your browser settings or using the tools OMEI provides on its website.

11. Changes to the Privacy Notice

OMEI may modify or update this Privacy Notice as a result of legal, regulatory, operational, or technological changes, or changes related to the organization's services, programs, and activities.
Any modifications will be posted on the official website:

omeiworld.com

When the nature of the change so requires, OMEI may also communicate it through the contact information provided by the data subject.

12. Contact for Privacy Matters

If you have any questions regarding the processing of your personal data, the exercise of your ARCO rights, the revocation of consent, or the restriction of the use or disclosure of information, you may contact OMEI via:

Email: contacto@omeiworld.com
Website: omeiworld.com

OMEI ORGANIZERS OF MEETINGS & EVENTS INTERNATIONAL

Herschel No. 37, Col. Anzures, ZIP Code 11590
, Miguel Hidalgo District, Mexico City, Mexico.

Last updated: August 2026.